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Executive Administrative Coordinator

Baltimore/Washington DC Metro Area, MD · Administrative
Hartman Executive Advisors (HEA) was founded with the vision of providing business-focused, vendor-independent consulting to mid-sized companies. As independent, trusted strategic advisors to our clients, Hartman’s mission is to create meaningful business outcomes that foster growth, greater financial returns and market dominance. By developing a deep understanding of the business challenges arising from poorly aligned technology and uncovering the transformational opportunities that result from strategically aligned technology, we set the path to advance, cultivate and leverage people, processes and systems to change and transform organizations. At Hartman, we deliver powerful business outcomes by leveraging technology strategy as a game-changer for our clients.

Hartman Executive Advisors is seeking candidates who are interested in supporting executives and business partners by coordinating, assisting, and administering a variety of tasks associated with the business operations of projects within a portfolio of Hartman’s clients.

Responsibilities include but not limited to:
  • Support an executive team with a variety of administrative tasks and project coordination
  • Schedule and coordinate meetings between HEA and client teams
  • Coordinate HEA internal team meetings
  • Coordinate and arrange business travel; including flights, transportation and lodging for events
  • Client plan administration; including updating and reporting on project and client plans
  • Communicate regularly with internal and external project stakeholders
  • Distribute surveys and aggregate results
  • Request, receive, and collect client documentation
  • Set up new clients including Teams sites, Smartsheet templates, and other templates (Assessment, Decision Registers, Risk Registers, etc.)]
  • Quality assurance by reviewing and editing documents and client deliverables
  • Other duties as assigned
Required Skills:
  • 3+ years of executive administration or project coordination experience preferably in a professional services environment
  • Office Suite (Word, Outlook, Excel, PowerPoint)
  • Strong verbal and written communication skills
  • Proficient in the use Office365 and associated tools including Excel and PowerPoint
  • Prior experience in the usage of any or all of the following business tools are preferred
    • Microsoft Teams
    • SharePoint
    • Smartsheet
    • SurveyMonkey
  • Bachelor’s Degree or equivalent work-related experience
Hartman Executive Advisors’ is an equal opportunity employer. Hartman is committed to the principle of equal employment opportunity for all employees and to providing a work environment free from discrimination and harassment. All employment decisions at Hartman are based on business needs, job requirements, and individual qualifications without regard to race, color, gender, religion, age, national origin, veteran status, marital status, sexual orientation, physical or mental disability, genetics or any other characteristic protected by applicable law, provided the employee can perform the essential functions of the job.

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