Executive Coordinator

Location: Timonium, Maryland
Date Posted: 12-07-2018
Hartman Executive Advisors is the region’s only completely independent technology advisory firm. We work with executives and nonprofit leaders to align IT solutions with business goals and strategy. Since Hartman does not profit from the sale of any system or technology, clients trust the advice and guidance they receive is strictly in their best interest. By developing a deep understanding of the business challenges arising from poorly aligned technology, and uncovering the transformational opportunities that result from strategically aligned technology, we set the path to advance, cultivate and leverage people, processes and systems to change and transform organizations. At Hartman, we deliver powerful business outcomes by leveraging technology strategy as a game-changer for our clients.

Hartman Executive Advisors is seeking an outstanding Executive Coordinator who will report directly to the President and Executive Vice President and will work very closely with the executive team and practice leaders as necessary.  This role is highly visible and must reflect the demeanor, level of respect, professionalism, positive attitude and instincts necessary to represent Hartman Executive Advisors.  This team member will be responsible for supporting the company’s Principals in all of their responsibilities and activities, including relationship development and sales.  We are looking for an energetic highly organized and detail-oriented individual with strong oral and written communication skills, as well as strong interpersonal skills to assist executive decision making, sales support, client support, internal meeting coordination, as well as special projects as required.  This role requires the ability to prioritize and multi-task in a fast-paced environment.  The candidate must be trustworthy, discreet, loyal, and must maintain strict confidences.
  • Provide outstanding executive support to company Principals in all their responsibilities and activities, including new business development support, meeting coordination and follow through, proposal development, relationship cultivation, client retention and board activities.
  • Assist in the scheduling of networking events and seminars for C-Level Executives, as well as follow-up with event attendees.
  • Compose and prepare correspondence, as well as prepare presentations.
  • Summarize meeting activities and next steps and provide follow-through support for executives in operations, sales and marketing meetings.
  • Assist as needed with office management and receptionist duties— guest hospitality, answer phones, office supplies, etc.
Core Competencies:
  • Knows How to Make the Principals’ Priorities his/her own – Learns to prioritize and follow through on activities based on the priorities and preferences of executive ownership.  Quickly zeros in on the critical few and puts the trivial many aside; can quickly sense what will help or hinder accomplishing his/her executives’ goals; eliminates roadblocks; creates focus.
  • Strong Organizational Skills – The successful Executive Coordinator will have a strong and proven system for organizing, tracking, following through on and communicating priorities, requirements, activities, etc.
  • Written Communications – Is able to write clearly and succinctly in a variety of communication settings and styles; can get messages across that have the desired effect.
  • Customer Focus – Is dedicated to meeting the expectations and requirements of internal and external customers; establishes and maintains effective relationships with prospective customers and gains their trust and respect.
  • Integrity and Trust – Is widely trusted; is seen as a direct, truthful individual; can present the unvarnished truth in an appropriate and helpful manner; keeps confidences; admits mistakes; doesn’t misrepresent him/herself for personal gain.
  • Interpersonal Savvy – Relates well to all kinds of people; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably.
Position Requirements:
  • 5-7+ years Executive Admin Assistant experience required, preferably in a sales-based or professional services organization.
  • Highly organized with strong attention to details
  • High School Diploma or equivalent required, college degree preferred
  • Proficiency with Microsoft Office programs (Outlook, Word, Excel and PowerPoint)
  • Experience with Microsoft CRM or other CRM database system is preferred
  • Strong interpersonal, communication and customer service skills
  • Ability to write succinctly in a variety of communication settings and styles
  • Comfortable working in a fast-paced environment and prioritizing/managing multiple tasks
  • Must have C-level references
Learn more about our organization at www.hartmanadvisors.com
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