Executive Assistant to the Chief Information Officer Howard University is a comprehensive, research-oriented, historically Black private university providing an educational experience of exceptional quality to students of high academic potential with particular emphasis upon the provision of educational opportunities to promising Black students. Further, the University is dedicated to attracting and sustaining a cadre of faculty who are, through their teaching and research, committed to the development of distinguished and compassionate graduates and to the quest for solutions to human and social problems in the United States and throughout the world. Summary: Oversees all administrative functions of the Chief Information Officer. Serves as the key administrator overseeing daily workflow, as well the needs of the IT department. Represents the CIO as the close right hand person when communicating both internally and externally with colleagues and other stakeholders.
Essential Duties and Responsibilities:
Oversee Office of the CIO: maintain the daily schedule, review and prioritize mail, greet guests, answer phone lines
Manage PCard purchases and bank reconciliation through approving the use of the organization’s procurement credit card and reconciling monthly bills.
Oversee Enterprise Technology Services ( ETS) communications in sending out campus-wide and internal messages
Coordinate technology needs for events such as the quarterly open house, internal all hands meetings, and MS University Training
Support building management needs such as the scheduling of spaces and service/maintenance tickets
Maintain office needs such as ordering departmental supplies and manage financial duties through entering requisitions in Workday for ETS Renewals, ServiceNow, and Canvas
Support personnel in entering contingent workers
Execute reports such as the weekly leadership status report and format professional reports for presentations and meetings
Act as liaison to all levels of internal team members
Demonstrate self-awareness, cultural competency and inclusivity, and work with colleagues and stakeholders across diverse cultures and backgrounds.
Build strong relationships with colleagues both internal and external to the organization, acting in a friendly and professional manner.
Other responsibilities, as required
Minimum of 5 years commensurate experience required, preferably in a position supporting C-level executives
Experience in higher education preferred
Experienced professional with a strong work ethic and drive to succeed
Effective communicator with excellent written and verbal communication skills
Excellent organizational, planning, research, and analytical skills
Self-motivated, able to work independently and a desire to take on an increasing level of responsibility
Operate with discretion and maintain strict confidences
Able to prioritize and be responsive in a fast-paced environment with concurring deadlines
Committed to inclusion and belonging
Skilled in Microsoft Office Suite and virtual meeting tools including Zoom and Microsoft Teams
Enthusiastic and energetic around supporting the mission and values of Howard University